Who we are
This Privacy Policy explains how Haikou Pachen International (“we”, “us”, “our”) collects, uses, stores and protects personal information when you use this careers website to view jobs, apply for the Sales Representative position or check your application status. We are Haikou Pachen International Trade Co., Ltd., based in Haikou City, Hainan Province, China.
Questions about this policy or your information: [email protected] or +86 158 4012 1968.
Information we collect
We collect only what you enter in the application form:
| What you provide | Why we need it |
|---|---|
| Photo | To identify you and to review your application. |
| Legal name and father name (as written on your CNIC) | To identify you, match you with your CNIC and contact you. |
| Gender | To complete your application record. |
| Age | To confirm that you are at least 18 years old. Applications from people under 18 are rejected and are not saved. |
| CNIC number (13 digits) | To verify your identity and to stop duplicate applications. |
| Country code and phone number | To contact you about your application. |
| Email (optional) | To contact you if you choose to give one. |
| Coverage city or area | To match you with work in the area you can cover. |
| Account holder name, bank name and account number / IBAN | To record the payment details you provide and, if you are selected or engaged, arrange payments owed to you. |
| Home address, province / territory and home city | To understand your location for recruitment, administrative purposes and potential work arrangements. |
| Own bike (Yes / No) and experience | To check that you meet the requirements of the role. |
When you submit we also record the date and time, an application ID and your application status (Under Review, Accepted or Rejected). Our hosting provider, Cloudflare, processes technical data such as your IP address and browser type to deliver and protect this website.
How we use your information
- to review your application and decide whether to hire you;
- to contact you by phone, WhatsApp or email about your application;
- to verify your identity and avoid duplicate or false applications;
- to show you the status of your application when you search for it;
- to understand your home location for recruitment and potential work arrangements;
- to check the payment details you submit and, if you are selected or engaged, arrange payments owed to you;
- to email your application details and photo to our hiring inbox ([email protected]) so our team can review them;
- to keep this website secure and prevent spam and misuse;
- to share it with government and legal authorities where required, as described below; and
- to meet legal and regulatory obligations.
We do not sell your personal information to anyone, and we do not rent it or trade it for advertising.
Application Status page
You can check your application on our Application Status page by entering your CNIC number or your application ID. The page shows only the photo, legal name and current status of the single application that matches what you entered. Lookups are protected by a security check and by limits on the number of attempts. Please keep your application ID private and do not share your CNIC number with anyone you do not trust.
Who we share information with
We share information only with the service providers needed to run this page, and only as far as necessary.
| Provider | Why we use it |
|---|---|
| Google (Google Sheets, Google Drive, Apps Script) | Stores the application information you submit, including your address and payment details, in a private spreadsheet and your photo in a private Drive folder. Access is limited to authorised staff. Google also delivers the notification email with your application details and photo to our hiring inbox ([email protected]). Google processes this data under its own terms. |
| Google Fonts | Loads the Poppins font used on this website. Google may receive your IP address and browser details when the font is loaded. |
| Cloudflare (including Turnstile) | Hosts and protects this website and helps block automated and abusive submissions. |
| WhatsApp (Meta) | Used only if you choose to message us. It opens when you tap the WhatsApp button and follows its own privacy policy. |
Sharing with authorities
Government and legal authorities. We may share your information with courts, police, regulators, tax and other government or law-enforcement authorities, in China, Pakistan or any other country, where the law requires it, where we receive a lawful request, for legal purposes such as investigating fraud, identity misuse or other unlawful activity, or to protect our rights, our applicants, our staff or the security of the website.
As stated above, we do not sell your personal information to anyone.
Notification email
When you submit an application, our system emails the details you entered, together with your photo, to our hiring inbox ([email protected]) so our team can review it. Only authorised staff read this inbox.
Your photo and CNIC
Your photo is saved in a private Google Drive folder, and the file is named with your CNIC number so that we can match it to your application. Your CNIC number and the other application details, including home address and payment details, are saved in a private Google Sheet. Access is limited to authorised staff who need the information for recruitment and administration. Please enter only your own details.
Payment and banking information
We collect your account holder name, bank name and account number or IBAN so that we can record the payment details you provide and, if you are selected or engaged, arrange payments owed to you. Please check these details carefully before submitting them. We do not need your bank login password, PIN, card security code or one-time passcode; do not enter or send those credentials to us.
Cookies and similar technologies
This page uses only essential storage of its own. Cloudflare Turnstile may set security cookies to protect our forms from bots. We do not use advertising, analytics or tracking cookies. For details, see our Cookie Policy.
Automated abuse prevention
We use Cloudflare Turnstile to help protect the application form and the Application Status page from automated and abusive use. When you submit, the widget may send a verification token and relevant technical or browser signals to Cloudflare so it can assess whether the request is likely to be automated. We use the verification result only to protect our forms and process genuine requests.
Data security
We take the security of your information seriously and keep our database under strong security measures, including server-side validation of the form, limits on accepted file types and sizes, private storage in Google Drive and Sheets, and access restricted to authorised staff.
However, no website, server or database anywhere in the world is completely safe, and there is always a small chance of hacking, unauthorised access or data leakage, even where the best security measures are in place. For this reason we cannot guarantee absolute security, and, to the fullest extent permitted by law, Haikou Pachen International is not responsible or liable for any loss, leak or unauthorised access to information caused by hacking, cyber-attacks or other events beyond our reasonable control. Please keep your application ID private and share only the details you are comfortable providing. Whatever happens, we never sell your information.
International transfers
We are based in China and our service providers operate in many countries. Your information may therefore be processed and stored outside the country where you live. By sending your application you understand that it may be transferred in this way.
How long we keep information
We keep application information, including address and payment details, for as long as needed to handle recruitment, arrange payments if you are engaged, maintain reasonable business and accounting records, and meet legal obligations. When we no longer need the information, we delete it or make it anonymous, subject to any record-retention duties. You can ask us to delete information earlier, although we may need to retain some records where the law requires it or where they are needed to resolve a claim.
Your rights and choices
You can ask us to tell you what we hold about you, to correct it, or to delete it, and you can withdraw your application at any time. Email [email protected] and include your name and application ID, if available, so we can locate your application. For your security, do not send bank passwords, PINs, card security codes or one-time passcodes by email. Depending on where you live, the law may give you further rights.
Children
This page is for adult job applicants. We do not knowingly collect information from anyone under 18. The form asks for your age; if you are under 18, your application is rejected and your details are not saved.
Links to other websites
This page has no links to other websites, except the WhatsApp chat you choose to open. We are not responsible for the privacy practices of other services.
Changes to this policy
We may update this policy from time to time. The date at the top of this page shows when it was last updated.
Contact us
Email [email protected] or call +86 158 4012 1968.
Haikou Pachen International Trade Co., Ltd.
Room A03, 5th Floor, Building C, Yehai Business Building, Haima 2nd Cross Road, Chengxi Town, Longhua District, Haikou City, Hainan Province, China